Figure out how much your Panera catering order will cost before you place it. Pick your menu items, set your group sizes, and get a price breakdown you can download.
Create client/team groups and set sizes.
Click items to add them directly to a group.
Export a print-ready PDF estimate or CSV file.
This calculator uses 2026 menu prices that you can verify on our Panera Menu and Prices page. Prices can vary slightly by location. Delivery fees, taxes, and service charges are not included in these estimates - those get added at checkout with your local Panera.
The easiest way to cut costs on a big catering order is to buy drinks in bulk. A Coffee Tote costs $24 and serves 10 people, which works out to $2.40 per cup. Buying 10 individual coffees would cost over $35. Same idea with the Iced Green Tea gallon at $16 - way cheaper than individual cups. Check our full catering prices guide for all drink options.
For the food, trays are almost always a better deal than individual orders. A Classic Sandwich Tray at $95 (serves 10) costs $9.50 per person. Add a Classic Caesar Salad bowl at $54 (serves 10) and you have a complete sandwich-and-salad meal for $14.90 per person. That same meal ordered individually would run you closer to $20 each.
Three reasons people come back to this tool every time they order catering
Uses real menu prices updated for 2026 so your budget estimate matches what you will actually pay at checkout.
Split your order into separate groups like "Marketing Team" and "Executives" so each group gets exactly what they need.
Export your estimate as a printable PDF, a PNG image, or a CSV spreadsheet you can open in Excel or Google Sheets.
Feeding 50 people at Panera usually runs between $650 and $800 depending on what you pick. That breaks down to about $13 to $16 per person if you mix sandwich trays with salad bowls and a coffee tote.
Boxed Lunches are the best value because you pay a flat rate per person and everyone gets a complete meal. Pairing those with a Classic Sandwich Tray instead of the Deluxe version saves even more.
No. This tool estimates your food cost only. Delivery fees, taxes, and any service charges get added at checkout when you place the order with your local Panera.
Two sandwich trays. Each tray serves 10 people, so two trays cover 20 guests with enough variety. Add a salad bowl if you want a more complete spread.
At least 24 hours ahead for standard orders. If you are ordering for 50+ people or need specific delivery times, give them 48 hours so the kitchen can prep everything properly.
Yes. Every Panera catering order comes with disposable plates, napkins, and serving utensils at no extra cost.
Yes. You can order vegetarian boxes with the Mediterranean Veggie sandwich, or request gluten-conscious options like the Fuji Apple Chicken Salad. Just specify when placing the order.
Delivery orders have a $50 minimum. If you want to skip the minimum, use Rapid Pick-Up instead and pick up the order yourself.
Full menu with prices and portion sizes.
All 74+ menu items with current pricing.
Detailed pricing for trays, boxed lunches, drinks.
Locate a Panera near you for pickup or delivery.
Plan weekly meals and track nutrition.
Tips for ordering for groups of any size.
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