Panera Bread Catering Calculator 2026

On the items where Panera states a serving count, the range runs from about $1.46 a head at the cheap end to $12.01 at the dear end, at August 2026 prices. The table above lists them. That is food only, before delivery, tax and gratuity.

It depends entirely on what you order, which is what the calculator is for. As a floor: a Bagel Pack at $18.98 covers 13, so two of those plus drinks is a light breakfast for twenty for well under a hundred dollars. A feast-and-soup order for the same twenty runs several times that.

No. It totals the food at the average price across US cafes and nothing else. Delivery, service charges, sales tax and any gratuity are added at checkout by your cafe, and all four vary by location.

Because Panera does not publish a shelf price for them. Its large trays and boxed lunches are quoted per order through its catering site, so we hold no figure for them, and a made-up number on a page people budget from is worse than a gap. Everything the calculator does price is something Panera sells at a listed price.

By cost per head, drinks in bulk: a Cafe Blend Dark Roast Coffee Tote works out at roughly $3.11 a cup against buying them singly. On food, the Bagel Pack is the lowest per head of anything Panera gives a serving count for, at $1.46.

Panera tags 21 of the 38 catering items Vegetarian, 7 Vegan and 8 Gluten Conscious, and those tags show on every card in the calculator. Gluten conscious is Panera's own wording rather than a coeliac-safe claim, because the cafes share preparation surfaces.

Each price is the average we read across US cafes in August 2026, and each card shows the range it varies over so you can see how much movement there is. City-centre, airport and turnpike cafes sit at the top of that range. Treat the total as a planning figure, not a quote.

Panera asks for lead time that varies by cafe and by order size, and it is set when you order rather than published as one rule, so we would rather send you to the source than print a number. Panera's catering site states the notice your cafe needs once you enter a location and a date.

Yes, and that is what the calculator is built around. Add a group for each table, team or room, set its headcount, and add items to it. The estimate keeps the groups separate and totals them, which is the form most people need when someone else is approving the spend.

Three ways: print it, save it as an image for a phone, or download the CSV to open in Excel or Google Sheets. All three list every group, every item and the total. Nothing is stored on our side and there is no account.